helping you get tenants back

Spaceflow - return to the office

Do you know what it takes to attract occupiers back to the office? Spaceflow helps you facilitate post-COVID re-entry through smart technology and community engagement.

Spaceflow - return to the office

How Spaceflow can help

Introduce touch-free experience​

Visitor management

Access system

Room & hotdesk booking

Virtual concierge

Payments

Support tenants in returning back

Communication toolkit & templates

New building policies / updates

Ticketing to support safety 

Dashboard with analytics

Build trust and give confidence your building is safe

Engagement strategies 

Measures for health & safety

Polls & surveys

Occupancy data for social distancing

Air quality monitoring

Spaceflow app's ux design

What is Spaceflow?

Spaceflow delivers a single digital link to services, amenities and smart building features. Our platform combines an end-user app, admin console and community engagement support.

Spaceflow serves as a superior and unique tenant experience which improves workflow efficiency, challenging the boundaries of what buildings can, and should, deliver.

What landlords can do to attract occupiers back?

Introduce touch-free experience

Touch free experience with locker using spaceflow app

High-contact surfaces can harbor viral particles and other germs for many hours. Make your space safer even after COVID-19 with technology that allows for hands-free building entry, service access and more.

Touch free experience with locker using spaceflow app
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Visitor management

spaceflow visitor management

Contactless building entry and check-in allows you to establish more efficient and safer access for the visitors, without the need of meeting a concierge or receptionist and while keeping the host updated.

spaceflow visitor management
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Access System

Spaceflow Access System

SALTO KS: Seamless building access and door opening functionality directly from the Spaceflow app. Manage roles & permissions through the SALTO administration dashboard.

HID: Communication with HID readers, effectively replacing plastic access cards. Used together with Honeywell EBI.

Honeywell EBI: Manage roles & permissions for occupiers, services and visitors for both virtual access cards (mobile access) and physical cards. Property managers can grant access to different rooms in your building directly through the Spaceflow admin console. Used together with HID integration.

Spaceflow Access System
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Room & hotdesk booking

Room hotdesk booking - spaceflow app

High-contact surfaces can harbor viral particles and other germs for many hours. With the Spaceflow app, people can book meeting rooms and desks directly at their phones.

Room hotdesk booking - spaceflow app
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Centralize payments for events and amenities

Newsfeed for payments - spaceflow app

Landlords now need to keep face-to-face interactions to a minimum even while offering great services and perks. As a provider, you do not need to hassle with invoicing – Spaceflow takes care of that and invoices on behalf of you.

  • Booking system for amenities and spaces
  • Laundry boxes, bikes, parking spots or anything else
  • Local and global exclusive partners
  • Virtual events
Newsfeed for payments - spaceflow app

Our integration partners

Spaceflow integration access system HID
Spaceflow integration Salto
IMAS logo
Spaceflow integration Revisio
flowboxlogo
Honeywell logo
Spaceflow payments with Adyen integration
Spaceflow integration parcel delivery by Blocks

Support tenants in returning back to work

Returning tenants safely to your building is essential. With the Spaceflow app, you get a real-time two-way communication channel allowing for rapid support, feedback, policies, and advice between managers, occupiers and community managers. With the data dashboard on tickets and activity of users, you make intelligent decisions.

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Communication toolkit & templates

Newsfeed communication toolkit and templates - spaceflow app

Engaging remotely to support your tenants working from home and attract them back by sharing updates from your buildings. You have full access to a library packed with ready-to-use templates.

Available themes:

01 | Operational matters

02 | Holidays & special days

03 | Services

04 | Amenities

05 | Anniversaries

06 | Thematic posts

Newsfeed communication toolkit and templates - spaceflow app
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New building policies/updates

Coronavirus building policies and regulations - spaceflow app

After intensive cleaning, timely info from the building is the most important thing tenants expect, according to the Spaceflow 2020 survey. Give your occupiers peace of mind by telling them what you are doing to maintain a safe environment in your building.

Available features:

01 | Pin a post with your preventive measures

02 | Keep occupants informed in real time thanks to push notifications

03 | Be supportive and respond to messages with the whole community

Coronavirus building policies and regulations - spaceflow app
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Ticketing to support safety

Spaceflow dashboard - ticketing

Through ticketing, occupiers can report safety, cleaning and other issues. 

Delegate, respond and follow the analytics behind in the Spaceflow admin console.

Spaceflow dashboard - ticketing
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Dashboard with analytics

Spaceflow dashboard presenting analytics

We collect extensive raw data and we translate them into required use cases and make them accessible for our clients via our admin console in real time.

Our premium-clients feature is custom reporting where we use Tableau tool to set up smart dashboards that every client or respective building require.

Spaceflow dashboard presenting analytics

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Building set up graphic

Build trust and give confidence your building is safe

Building set up graphic

Do you truly know what your occupiers expect as they return to their workspaces? Do you know what will make them come back? Our community engagement strategies and activities can help you to learn. 

Keeping all occupiers engaged and promoting safety is key to increasing occupancy and lease retention.

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Engagement strategies to help retain your tenants

Engage users in post-COVID times through tenant app

Team connection and community is #1 reason people would come back to the office.*

Our community engagement team supports and guides you during these times. We are here to help you execute your ideas into concrete actions and engaging content.

Examples of content we created for clients:

Face mask contest
Online cinema tips
Where to learn new things
Tips for online yoga & meditation sessions

*CBRE survey, 2020

Engage users in post-COVID times through tenant app
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Polls & surveys

Newsfeed polls and surveys - spaceflow app

Everyone wants to have their voices heard and collecting feedback through polls and surveys allows just that.

Rather than making decisions based on assumptions, polls are a unique way how to build a trusted environment and generate value throughout the community.

Newsfeed polls and surveys - spaceflow app
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Occupancy data for
social distancing

Spaceflow app sensors capacity

Monitoring well-trafficked areas is one of the way to maintaining safety.

Allianz in its flagsip Vienna building, THE ICON, uses an integration of sensors in their canteen, so occupiers can see the capacity in real-time from their mobile phones. 

That serves as Allianz’s response to COVID-19 and as social distancing tool.

Spaceflow app sensors capacity
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Air quality monitoring

Spaceflow air quality monitoring

Sick building causes are frequently pinned down to flaws in the HVAC systems. With constant monitoring of air quality, you’re helping to improve conditions for your occupiers.

Spaceflow air quality monitoring
TSP’s tenants have been receiving tailored content throughout the lockdown period in London to keep spirits high and cultivate connection and community, whilst not being in the office. With de-stress sessions and virtual events Spaceflow’s community management team has helped TSP’s tenants stay well-informed and safe during a time of uncertainty.
Sophie Skewes, Community Manager, TSP
Sophie Skewes, Community Manager, TSP

The world goes digital. So does life in buildings

The property business is primarily about physical space. Nevertheless, opening the digital layer is crucial for the success of any business. Nowadays it is not enough to simply build the best spaces. Digitizing your building generates greater value, and saves costs and time, which provides a competitive advantage.

Going digital includes optimization and effectuation of processes. Being connected to the building environment makes communication and the exchange of information easier for everyone. Asset or property managers can take advantage of data collection and analytics.

In a (post) coronavirus world, adopting new technologies is no longer optional. Buildings need to be easily accessible and a high level of safety has to be guaranteed to their occupiers. Digital tools are the answer.

Support your occupiers
and make your building digital

By adding a digital HQ to your physical space, increase loyalty and watch your retention rate grow.